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Updated : 07-Jun-2021

Sabbaticals and Research Leaves


The purposes of sabbatical and research leaves are professional development and renewal. All faculty members who have taught for six years or more at the Madrid Campus may apply for funded leaves of one semester at full salary or one academic year at half salary.

Application Guidelines

A full-time or part-time faculty member desiring a sabbatical or research leave for professional purposes must submit an application to the Faculty Development Advisory Committee through the Academic Dean at least nine months before the beginning of the semester in which the proposed sabbatical leave will occur (normally, by December 31).

Six full academic years of service since hiring or since the end of the academic year of the previous sabbatical leave are required for eligibility. Priority in scheduling approved sabbatical leaves is based on the research project proposed, seniority and service to the campus.

The application describing the proposed leave should contain the following:

1. Cover Sheet

a) Name
b) Department
c) Date of initial appointment to faculty
d) Dates of any previous sabbaticals
e) Period of leave covered by application
f) Abstract of leave plans (not to exceed 50 words)

2. Sabbatical Plans

The Faculty Development Advisory Committee will evaluate all requests for sabbatical leaves and recommend to the Academic Dean those to be awarded based on the following metrics.

3. Sabbatical Affiliations

List foundations, institutions, or other organizations, if any, with whom you will be affiliated during the sabbatical period. Indicate the facilities and personnel of particular relevance to your application.

4. Qualifications for Project

Give background information concerning your previous professional or scholarly work, especially in the area relevant to the application.

 5. Previous Sabbaticals

Summarize the outcomes of any previous sabbatical leave.

6. Bibliography

List your publications or other scholarly or creative work related to the sabbatical plan.

7. Benefits to the University

Explain the value of the sabbatical activities in terms of benefits to the University following the period.


Application Evaluation

1. The applicant's department chair or program director should attach a letter to the application addressing the performance and competence of the applicant to undertake the project. The appropriate Associate Academic Dean should also explain how the division, if the sabbatical is granted, will cover the responsibilities of the applicant and whether any additional resources are necessary.

2. The Faculty Development Advisory Committee will evaluate all requests for sabbatical leaves and recommend to the Academic Dean those to be awarded.

3. Leave applications will be evaluated on the basis of their feasibility, appropriateness, value to the individual and the institution, and with due consideration of the Campus' ability to fulfill the faculty member's university obligations.

4. Upon completion of the sabbatical the faculty member is required to submit a report to the appropriate Associate Academic Dean and the Academic Dean within one semester after return to campus. The report should be approximately three pages long and may include such items as summary of work, progress and results so far, publications or future projects that have emerged from the sabbatical. The report will be given to the Faculty Development Advisory Committee when another request for leave is forthcoming.

5. For each academic year, the administration will determine the amount of funding available to support faculty sabbaticals. That figure will be made known to the Faculty Development Advisory Committee as a factor in their review of applications for sabbatical leaves.


Policies for Sabbatical Recipients

1. A faculty member who wishes to change the dates of an approved sabbatical leave after it has been scheduled must submit a written request for approval of the change to the Academic Dean.

2. While some latitude is reasonable, the faculty member is expected to conduct the sabbatical as proposed and approved.

3. During the sabbatical leave, the faculty member may not, without advanced approval from the Academic Dean, receive compensation for teaching or for service at another institution or company except in the following circumstances:

a.     for moving or relocation expenses.

b.     for travel expenses.

c.     for work, if the amount to be received does not exceed the reduction of Saint Louis University - Madrid Campus salary that a two-semester sabbatical entails.

Any such recompense must be made known to the Academic Dean.

4. Upon completion of the sabbatical, the faculty member must return to Saint Louis University - Madrid Campus and remain in service for at least two additional semesters. Failure to do so makes the faculty member liable for reimbursement of the salary and benefits paid while s/he was on sabbatical leave.

5. In addition to submitting a report, sabbatical recipients must make a public presentation of their research. The public presentation must be made during the twelve months following the sabbatical. It may be made on campus or elsewhere in Madrid, as long as it is announced to the Madrid Campus community, indicating that the presentation is the outcome of the SLU-Madrid Sabbatical.